Module 1: Overview

This chapter introduces students to the Accounts Receivable module of Microsoft Dynamics SL product and training course. The chapter introduces the windows and processes that are used to complete the accounting cycle in Accounts Receivable.

Lessons

• Course Description
• Module Overview
• Accounts Receivable Process Flow
• Other Features

After completing this chapter, students will be able to:

Module 2: Active Overview

This chapter examines the core processes that are used in the Accounts Receivable module. The purpose of this chapter is to introduce each step in the accounting cycle, briefly discuss its purpose, and primary features, and focus on its function in the accounting cycle. Please note that this chapter is not intended to provide a detailed primer on each of these topics.

Lessons

• Transaction Flowchart
• Invoice Entry
• Payment Entry
• Viewing Results

After completing this chapter, students will be able to:

Module 3: Customer Maintenance

This chapter examines the setup of customers. The purpose of this chapter is to describe the information required to define a customer in the system. A customer must be defined before Accounts Receivable documents can be entered.

Lessons

• Procedures for Maintaining Customers
• Customer Maintenance window
• Customer Class Maintenance window
• Customer History window

Lab: Customer Maintenance

• Create new customers

After completing this chapter, students will be able to:

Module 4: Invoice and Adjustment Entry

This chapter discusses the concept of batch entry. The fields and features of the Invoice and Memo window are discussed. This chapter examines the types of documents that can be entered in the Invoice and Memo window and the processes required to update customer balances. Also, execute reports to verify information entered and use the Document Maintenance window to edit information after a batch is released.

Lessons

• Procedures for Entering Invoices
• Invoice and Memo Entry Window
• Debit and Credit Memo Documents
• Document Maintenance
• Releasing Accounts Receivable Documents
• Accounts Receivable Batch Reports

Lab: Invoice and Memo Entry

• Enter documents to issue invoices to customers

Lab: Credit Memo Entry

• Issue a credit memo to a customer for unneeded goods

Lab: Invoice and Memo Entry (Optional)

• Enter a batch of invoices with documents for various customers

After completing this chapter, students will be able to:

Module 5: Customer Inquiry

This chapter examines the series of windows available for viewing customer balances and drilling down to the transaction details. The Inquiry windows provides the ability to view customer balances and documents without having to print reports. Learn to view balances and drill down to the details of the transactions.

Lessons

• Customer Inquiry Window
• Customer Activity window
• Documents Report
• Customer History

Lab: Customer Inquiry

• Use the Customer Inquiry window to view Accounts Receivable data

Lab: Customer Reports

• Use the Aged AR report to view customer data

After completing this chapter, students will be able to:

Module 6: Payment Application

The chapter explores the different ways that payments, prepayments, and credit memos are applied to invoices. The auto payment application process is discussed as well as the differences, advantages, and disadvantages among the different application methods.

Lessons

• Payment Application Window
• Payment Entry Window
• Auto Payment Application Process
• Payment Applications Report

Lab: Payment Entry and Application

• Print the Cash Requirements report and select documents for payment processing

Lab: Payment Entry and Application

• Enter a payment and immediately apply it to a specific customer invoice

Lab: Payment and Prepayment Entry

• Use the Payment Entry window to enter payments for customers

Lab: Payment Application

• Apply previously entered payments to specific customer documents

After completing this chapter, students will be able to:

Module 7: Payment Application Inquiry/Reversal

This chapter explores the options for dealing with incorrect payments. The chapter describes how to reverse payment applications, correct payments entered for the wrong customer, void payments, and optionally charge Non Sufficient Fund fees.

Lessons

• Reverse Payment Applications
• Reclassify Payments to Different Customers
• Void Payments

Lab: Payment Application Inquiry/Reversal

• Use each of the functions in the Payment Application Inquiry/Reversal window to void, reclassify, and reverse payment applications

After completing this chapter, students will be able to:

Module 8: Small Balance/Credit Write-Off

This chapter describes how to void a payment after it has been issued. View the reinstated invoice, and understand the steps to issue a new payment.

Lessons

• Write-Off using Payment Application Window
• Small Balance/Credit Write Off

Lab: Write Off in Payment Applications

• Write off a discount taken after the discount date using the Payment Application window

Lab: Small Balance Write Off

• Write off documents that met specified criteria

After completing this chapter, students will be able to:

Module 9: Recurring Invoices

Use the recurring invoice feature to make repetitive documents more efficient. This chapter demonstrates defining a recurring item and executing the process to create the invoice each period.

Lessons

• Procedures for using Recurring Invoices
• Recurring Invoice Maintenance
• Generate Recurring Invoices

Lab: Create a Recurring Invoice

• Create a recurring item for a quarterly service contract.
• Generate the recurring invoice.

After completing this chapter, students will be able to:

Module 10: Customer Statements

This chapter introduces the procedures that should be run prior to printing customer statements. The chapter also demonstrates how to set up and apply finance charges, view aging balances, and the options for assigning customers to statement cycle groups and printing statements.

Lessons

• Procedures for Processing Customer Statements
• Statement Cycle Maintenance
• Apply Finance Charges
• Age Customer Detail
• Close Statement Cycle
• Print Statements

Lab: Process Customer Statements

• Apply Finance Charges
• Age Customer Detail
• Close the Statement Cycle
• Print Customer Statement

After completing this chapter, students will be able to:

Module 11: Month-End Procedures

The objective of this chapter is to describe how to create a closing checklist to ensure all transactions and activities have been completed for the accounting period. The chapter demonstrates how to produce appropriate audit trail reports,correct an out of balance condition, and close only Accounts Receivable or all modules for the period. This chapter also discusses the detail retention and deletion options.

Lessons

• Balance the Accounts Receivable module to the General Ledger
• Correct an Out of Balance Condition
• Close for the Month or Year
• Delete Accounts Receivable Detail
• Perform Accounts Receivable Integrity Payment

After completing this chapter, students will be able to:

Module 12: Appendix: Accounts Receivable Setup

Understand the defaults and user options defined in the Accounts Receivable Setup window. Even though these options are typically not changed after the product is implemented, the chapter discusses default values and processes through the settings in this window.

Lessons

• Accounts Receivable Setup
• Accounts Receivable Implementation Worksheet
• Salesperson Maintenance
• Customer Class Coding
• Statement Cycles
• Sales Territory
• Customer Class
• Initialize Customer History

After completing this chapter, students will be able to:

Module 13: Appendix: Sales Tax Maintenance

This chapter discusses the options for tracking Sales Tax. The student learns how to define taxes and enter updated tax rates, set the default tax IDs for customers/vendors, and use taxes in data entry.

Lessons

• Sales Tax Procedures
• Tax Maintenance
• Tax Categories
• Tax Groups
• Assigning Taxes to Customers
• Using Taxes in Data Entry
• Tax Reporting

After completing this chapter, students will be able to:

Module 14: Appendix: Terms Maintenance

This Appendix defines payment terms for vendors/customers and teaches the student how to set up terms with discount options. Multiple installments can be defined using standard frequencies or user defined payment dates and amounts.

Lessons

• Shared Information Terms Maintenance
• Multiple Installments
• Using Multiple Installment Terms

After completing this chapter, students will be able to:

Module 15: Appendix: Accounts Receivable Case Study

This appendix includes a case study of Accounts Receivable. The case study allows students to practice what has been learned in a comprehensive exercise. The case study is organized such that each task builds on the previous task.

Lessons

• Customer setup
• Customer Statements
• Period-end reports

After completing this chapter, students will be able to: